The digital delivery of salary slips and other HR documents has a lot of advantages. In order to deliver payslips digitally with e-Gehalt, each employee of a company needs a personal access to the e-Gehalt app. In this short article, we will take a look at how user administration and data exchange between HCR systems and e-Gehalt can work.
The common HR/HCM systems from SAP, Loga or ADP all offer the possibility to create CSV exports. In e-Gehalt, you in turn have the option of importing CSV user lists. The typical structure of a line for the e-Gehalt user import consists of login name, company, personnel number, last name, first name, e-mail, language, deactivation date. Not all fields are mandatory. In particular, there are two major differences in user onboarding.
- The users are created with an email address. The password can then be chosen by the users themselves when confirming the email address with the welcome email generated by the system.
- The users are created without an e-mail address. The initial passwords for the user login can then be viewed by the admin via the “User administration“ and downloaded as a CSV in the user administration.
After the import, you can view and manage the user data via the Admin Interface. Here you also have the option to create new users, change email addresses and passwords or deactivate users with a special mask. You can see which users have stored how many documents and whether these documents have been opened by the users.
You can also trigger or schedule user deactivation via a separate process using CSV import. This makes sense if you want to deactivate a whole series of users on a known date and no longer grant access to the documents.
All processes related to CSV import are clearly laid out and self-explanatory. The CSV files and their contents can be tested for plausibility and completeness via a test import. This makes user administration with e-Gehalt simple and clear.