The recent ruling by the Federal Labor Court (BAG) has provided clarity: Employers are no longer required to provide payroll and salary statements in paper form, as long as employees have digital access. This paves the way for efficient, secure, and cost-saving solutions such as e-Gehalt, which brings monthly pay slips into the digital age.
Why Switch to Digitally Delivered Payroll Documents Now?
- Legal Security: The BAG ruling confirms that exclusive online access to payroll statements is legally permissible, eliminating the need for printed and mailed payslips.
- Optimized Processes: Transitioning to an electronic system saves time, paper, and ultimately costs. Say goodbye to laborious mailing procedures and manual filing – all documents are stored securely and in an organized manner.
- Employee Satisfaction: Employees can access and download their payroll statements anytime, from any device (smartphone, tablet, or desktop), without the hassle of paper clutter.
e-Gehalt as a Smart Extension of Your HR System
- Monthly PDF Upload: Simply upload the payroll summary PDF generated by your HR system.
- Automatic Distribution: A powerful import tool splits the PDF into individual pages and assigns them to the respective employees.
- Secure Onboarding: New employees receive their access credentials automatically via email upon system registration or CSV import.
- SAP® Interface: Allows fully automated, paperless payroll document delivery directly from the SAP system.
How the e-Gehalt Portal Works in Detail
- Employee Import: Add employees via CSV import and configure the file in just a few clicks.
- Document Import: Import monthly payroll statements or other HR documents (e.g., certificates, timesheets) into e-Gehalt.
- Manage Users: An intuitive admin interface allows for managing employee records and viewing documents.
- Manage Documents: Easily filter, view, deactivate, or delete uploaded files.
- Employee Perspective: Employees log into their personal portal to view and download their documents.
Diverse Features for a Future-Proof Payroll Solution
- Automated & manual user management
- Automated & manual document import
- Secure user onboarding (including optional multi-factor authentication)
- Usable with or without employee email addresses
- Optimized for desktop, tablet, and smartphone
- Developed & hosted in Germany
- Multi-client systems (e.g., for subsidiaries or cost centers)
- Available in 23 languages (i18n)
- Unlimited number of administrators
- API interface for maximum integration
- GDPR-compliant, including automated reporting
- Custom company logo after login
- Regular automatic updates
- General information pages for employees
- Expandable (custom APIs, jobs, modules)
- SAP® interface available
- White-label usage possible
Conclusion: e-Gehalt – The Best Solution for Digitally Delivered Payroll
The recent BAG ruling paves the way for eliminating traditional paper payroll slips. e-Gehalt offers a seamless, secure, and efficient solution for modern businesses. Reduce administrative effort, cut costs, and give your employees 24/7 access to their payroll documents.
Find out more and go digital today: Visit www.e-gehalt.de to learn how e-Gehalt can support your company in switching to digital payroll statements.
