e-Gehalt: How it works

e-Gehalt Features

Flow Chart

During the import, the PDF provided by the HCR system is split by our import tool so that the individual documents are automatically assigned to your employees. Our system processes the documents and our e-Gehalt algorithm automatically assigns the payslips to each employee.

Automated and manual user administration

Automated and manual document import

Automated and secure user onboarding. Optionally with multi-factor authentication

Can be used with and without email addresses

Optimised for desktop, tablet and smartphone

Developed and hosted in Germany

Multi-client systems

i18n / available in 23 languages

Send notices to all employees

Independently manage unlimited number of administrators

Employees can be divided according to subsidiaries or cost centres

API interface

GDPR-compliant, incl. automated report

Your company logo after login

Regular automatic background updates and product improvements

Create general info pages for staff

Extensible (custom APIs, custom jobs, custom modules)

SAP^® interface

Functions at a glance

Employees - Import

First, you create your employees via a CSV import. The specifications for the CSV import can be found in the administration area.
Select the user CSV file via the upload button and configure your import with a few clicks.
The system automatically creates your employees and informs you about the successful import or offers you the possibility to make corrections if errors should occur.
The creation of the users, the sending of the invitation emails and the activation of initial passwords completes automatically during the import process.

Documents - Import

Here you can upload the monthly payslips. Of course, you can also import other HR documents such as time sheets or registration certificates. For example, the import takes place by means of a multipage PDF provided by you, which contains, the payslips on the individual pages.
During the import the multi-PDF is split by our import tool so that the individual documents can be automatically assigned to your employees.

Manage users

As an administrator, you can manage changes to employee master data and documents conveniently via a front end. You can see your employees in a table, search for a specific employee using various filters, edit their master data and even switch to the user's view.

By the way:
Functions such as „Forgotten password“, „Change password“, etc. are automatically available to every employee by default.

Manage documents

In the document overview you can see all documents that are stored in the system. You can search for documents using various filters and view, deactivate, delete or re-upload documents.

e-Gehalt from the perspective of the end user

Users can log in to their personal account with their login name and password. There they have the possibility to search, view and download documents. Users can also change their password and email address in this area. Of course, this area also works on any smartphone or tablet.

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Functionality of e-Gehalt

How e-Gehalt works