Deskless workplaces—from production lines to field service to supermarkets—have one thing in common: employees rarely have a corporate email inbox or a fixed PC access. HR teams therefore ask whether expensive seat licenses in full-scale HR suites like SAP SuccessFactors, DATEV Unternehmen Online, or Workday are worthwhile if, in the end, it's only about document delivery.
License costs vs. benefit
Large HR platforms often charge per user per month. If you have 800 production employees, you pay 800 times—although these employees hardly use the self-service portals: no PC, no company email, often changing work locations. For pure digital delivery of HR documents, the price quickly exceeds the actual added value.
| Feature | Classic HR suite | e-Gehalt |
|---|---|---|
| Cost model | Seat license | Pay-per-use |
| Minimum functions | Full self-service feature set (leave request, master data, and much more) | Digital dispatch of pay slips, certificates & timesheets |
| Hardware requirements | Browser, company email, possibly VPN | Smartphone or shared tablet + SMS/email TAN |
| Setup | Multi-week IT project | 1-day onboarding |
Conclusion: For purely digital payroll delivery, full licenses are often oversized and too expensive.
e-Gehalt: the focused delivery service
e-Gehalt pursues a single goal: delivering HR documents—especially digital pay slips—securely, cost-effectively, and in compliance with GDPR to employees. No leave workflows, no performance management, no overloaded dashboards—instead:
- File import from any payroll software (SAP, DATEV, Loga, SAGE, and more).
- Automatic digital dispatch of pay slips and optional email push notification
- Zero admin effort: role management and password resets run self-service via private email address.
This eliminates the cost block of full HR portals while still providing professional digital payroll delivery.
Typical use cases
| Industry | Pain point | Added value with e-Gehalt |
|---|---|---|
| Manufacturing & logistics | No individual email accounts, shift work | Digital dispatch of pay slips to private phones saves distribution work & printing costs |
| Construction & skilled trades | On-site work, changing teams | Offline caching in the app; payroll always at hand |
| Retail | High share of part-time / mini-jobs | No expensive licenses for employees who rarely access portals |
Cost structure: pay-per-document
Instead of a fixed seat license, with e-Gehalt you only pay when an HR document is actually delivered to an employee—starting from just a few cents per statement. This scales optimally with fluctuating workforces, seasonal staff, or working students and fits the budget of companies with a high non-desk share.
Security & compliance
- End-to-end encryption (AES-256)
- Two-factor authentication
- Servers located in Germany – ISO 27001 certified
Thus, e-Gehalt fulfills all essential functional requirements like the “big” suites but avoids costly extras.
Quick start in three steps
- Create tenant—takes about 30 minutes.
- Define interface—REST API or manual upload.
- Communicate rollout
Within one day, you will be sending your first digital pay slips—without seat licenses.
Conclusion
If your employees don’t have fixed desks, you don’t need a full HR suite to provide digital payroll. e-Gehalt focuses strictly on the digital dispatch of pay slips and thus saves up to 90% in license and operating costs. For non-desk workforces, it’s the smart, extremely cost-effective, and legally secure alternative.
